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Introduction to Excel Translate Function

Excel Translate is a powerful in-built function to convert any word or sentence into several languages. This tool is ideal for professionals working across different native languages.

Moreover, it facilitates effective communication by sharing documents with colleagues and business partners in multiple languages, enhancing readability and preventing confusion.

Where is the Translator in Excel?

In Excel, the “Translate” feature is available under the “Language” section of the “REVIEW.”

How to Translate in Excel?

Let us learn how to translate words and sentences from one language to another with the help of the following examples.

You can download this Translate Excel Template here – Translate Excel Template

Example #1

Step 2: Type the word you want to convert and select the”Fro” and“T” languages from the options. For example, type Today and select English in From and Hindi in the To section. The result will display automatically.

Note: The Swap option of the translator function can be used to interchange the To and From languages.

Note: You also directly select the cell you want to translate. The selected text will display automatically in the upper box. Then you have to choose the target language. Text is immediately translated into the target language, as shown below.

Example #2

Suppose you have the below data of some words in English, and you want to translate those words into another language like Chinese and French.

The result will be displayed in the menu as shown below.

Note: Remember that the translated words will only appear on the menu. You have to copy-paste the translated word into their respective cells.

Step 4: Repeat the same procedure for Chinese and French.

All the words are now translated into different languages, as shown above.

Example #3

You can also change a long sentence from one language to another. For example, there is a long sentence in English -“Hello, my name is David. I love cooking and listening to music. “You want to translate this sentence into French.

Type the above sentence in the From section and select French in To. The output is shown in the image below.

How to Install Functions Translator Add-Ins

Follow the below procedure to install the Functions translator in Excel.

The Function Translator is installed successfully. It will appear at the bottom, as shown below.

The function Translator will appear in the Home tab. It will have two options: Reference and Translator.

A language settings dialog will open. This dialog box allows you to select From and To

Step 8: Select From and To languages.

To is the language you know and are familiar with, and From is the language you want to find or translate. Note: You can change the language anytime through the Preferences pane. The swipe button, represented in an up-down arrow, allows you to switch the language easily.

For example, if you know French and want to translate Excel formulas into English. You can select English in the From and French in the To, as shown below.

Step 10: Enter the formula you want to translate.

Things to Remember

The shortcut to open the translate window is Alt + Shift + F7Excel’s’s translator result may be prone to errors and inconsistenciesExcel’s translator is mainly suitable for personal understanding.

The translated text or sentence may not be ideal for professional use.

You should have an internet connection to access the Excel function translator.

You can search for the Excel function under the dictionary of Function Translator.

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This article is a guide to Translate in Excel. Here we learn to translate text to different languages using Translate in Excel and how to add a translate option in Quick Access ToolBar. You can also go through our other suggested articles –

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Text To Columns In Excel (Examples)

Introduction

Text To Column option in Excel is available in the Data menu tab under the Data Tools section, which is used for separating text available in a cell or column to the columns by splitting them with different criteria.

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Text to columns in Excel is used to split the contents of a cell into two or more columns using the fixed-width or delimiter method.

For instance, if you have a list of fruits and their prices written together in a single cell like “Banana ($0.85), Orange ($1.50), Apple ($1.75)“, then you can use the “Text to Columns” tool to split this data into separate columns for each fruit and its price.

Where is Text to Columns in Excel?

The “Text to Columns” option is present in the “Data tools” of the “Data” tab”.

You can use delimiter or fixed-width options depending on the data and how you want to split the text.

Options

Description

Example

Pros

Delimited Splits text based on a specific character, such as commas, tabs, spaces, semicolons, hyphens, etc. If you have a cell with “Olivia Alex,456 Main Street, Austin, USA”, you can split it into name, address, and location. This method is quick and easy to use.

Fixed Width Splits text based on a specific character count, dividing the values into specific columns. If you have a 9-lettered name and want to split it at the 6th character. This method is useful when dividing text with a specific character count.

How to Use Text to Columns in Excel?

You can download this Text to Columns in Excel Template here – Text to Columns in Excel Template

Example #1 Delimited Option

Purpose: Split the given names into First Name and Last Name.

Consider the data below, which contains a few individuals’ phone numbers. Here, First Names and Last Names are present in a single column. We want to split each name into First and Last Names using the delimited option.

Solution:

Note: If you do not insert another column after column A, then the other portion of data will overwrite in the adjacent column. For example, the first name will appear in Column A, and the last name will appear in Column B by replacing the phone number.

Note: In our case, a name is separated by space. So, we have to select the Delimited option.

Step 4: Select “Space” from the delimiters.

Note: This example has spaces as delimiters.

Note: A “Data preview” window at the bottom of the “Convert Text to Columns Wizard” dialogue box will display the result.  We can see how the delimiters will affect the data or, in other words, how the result will look.

Note: If you don’t select a destination cell, it will overwrite your existing data set in the first column with the first name and the last name in the adjacent column. Choose a different destination cell to keep the original data intact.

The result is displayed below. Here, the first name appears in column A, and the last name appears in column B.

Step 6: Make the column name more specific, as shown below.

Let’s take another scenario where you want to keep the original data intact and want to display First Name in Column B and Last Name in Column C.

Step 1: Insert two columns after column A.

Example #2 Fixed-width Method

Purpose: Split date and time.

The below data set contains details of the students who filled out a Google form. Column A includes data in date and time format, like 4/1/2023 at 9:58:34 AM. Here, we want to separate the date and time into columns, i.e. 4/1/2023 in one column and  9:58:34 AM in another.

Solution:

Step 1: Insert a column between Column A & Column B.

Step 4: Create a break line in the desired position. Here, we have created a line between date and time.

Note: The instruction for column break is already given in the dialog box, like how to create, delete and move a broken line. The column break allows us to set the field width (character count) as how we want to separate the data. We can divide it into two columns, i.e. Date format in one column and time format (AM/PM) in another column format, or we can have a date in one column, time in another, and AM-PM in another one. We can also see how the data will look in the preview section.

The result is displayed below. Here, the time is separated from the date.

Example #3 Delimited Option

Consider the below example. Column B contains audit details along with the employee’s name and ID. Here, all data is in one single column. We want to display the employees’ IDs, first names, and last names in three columns. A hyphen and space separate the data in Column B, so we will use the delimited option to split it.

Step 1: Insert three columns between column B and Column C

Step 3: Select “Delimited” from the “Original data type”, as shown below.

Step 6: Select “General” from the “Column data format” and the “Destination” cell.

The result is displayed below. Here, the original data of column B is split into three columns, and we have named it ID, first name, and second name, respectively.

Things to Remember

The keyboard shortcut to access Text to Columns in Excel is Alt + A + E.

Use the delimited method when the text strings contain commas, spaces, semicolons, and other special characters.

Identify the correct delimiter while using the delimited feature. For instance, in “Karen, Wilson”, the delimiter is a comma (,).

Use the fixed-width method to separate text using character count.

A Data Preview window is at the bottom of the Text to Columns wizard dialog box. After choosing the format options, the data preview will display how your data will look.

Always insert columns equal to the number of data you want to separate.

In fixed width, create an arrow in the desired position to split the data.

The final result of the Text to Columns in Excel is static. You must repeat the process to get updated results if there are any changes in the original data.

Select the proper destination cell where you want the result. Otherwise, it can lead to overwriting of data in the existing column.

If you want the original data, make a copy or select another destination cell.

Assignment for You: 2-Minute Challenge!

You have got 2 minutes to put your skills to the test and see if you can solve this problem on your own. Don’t worry. You’ve got this! You are already familiar with all the steps, so let’s see how quickly you can complete this assignment.

To complete the assignment, please download this template.

You can download this Assignment Template here – Assignment Template

In the template, we have provided a list of usernames, followers, and engagement rates for an influencer campaign. Your task is to separate this information into different columns using the “Text to Columns” tool in 2 minutes.

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This article has been a guide to Text to Columns in Excel. Here we discuss its uses and how to convert Text to Columns in Excel with some examples and downloadable Excel templates. You may also look at these useful functions in Excel –

How To Use Excel Vba Instrrev With Examples?

VBA InStrRev Function

Knowing the occurrence of a string in another string can be very handy while working with day to day data. Obviously, we can do it manually by calculating the occurrence of the string in another string but that would the task very hefty. So to make it easier we have a function in VBA which is known as INSTRREV which is used to find the occurrence.

As explained above, INSTRREV in Excel VBA is used to find an occurrence of a string in another string. This function finds the first occurrence of a string in the target string and returns the value. Now we have to remember that as it gives the occurrence of the string so the returned value is numeric. Also as it is a comparison function so like other functions in VBA there are three basic comparisons methods.

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Syntax of InStrRev in Excel VBA

The syntax for VBA InStrRev function in excel is as follows:

Now let us break down the syntax and learn about it, String is the main string from where we want to find the occurrence of a substring, Start is the numeric occurrence we provide to the string. If no start parameter is provided the function starts looking a string from the end of it. And compare is the comparison method we provide to the function. There are three types of comparison for this function:

To use Option Compare which is (-1). It is also known as VbUseCompareOption.

To use Binary Compare which is (0). It is also known as VbBinaryCompare.

To use Text Compare which is (1). It is also known as VbTextCompare.

Again if none of the compare options is provided then the function automatically considers it as a binary compare.

Now let us use this function in a few examples and look at how to use this function.

How to Use Excel VBA InStrRev?

Now let us try with some examples on VBA InStrRev in Excel.

You can download this VBA InStrRev Excel Template here – VBA InStrRev Excel Template

Example #1 – VBA InStrRev

Step 2: Once we enter the VB editor we can see in the header section, there is an option of insert. Insert a new module from that option as shown below.

Step 3: Now let us start our subprocedure in the module as shown below.

Code:

Sub

Sample()

End Sub

Step 4: Now declare a variable as an integer which will hold the output value of the function for us.

Code:

Sub

Sample()

Dim

A

As Integer

End Sub

Step 5: Now in the variable use the INSTRREV function to find the occurrence of “ “ in the string “ I am a Good Boy” as follows.

Code:

Sub

Sample()

Dim

A

As Integer

A = InStrRev(" I am a Good Boy", " ")

End Sub

Step 6: Now display the value stored in variable A using the msgbox function.

Code:

Sub

Sample()

Dim

A

As Integer

A = InStrRev(" I am a Good Boy", " ") MsgBox A

End Sub

Step 7: Let us execute the above code to get the following result.

We get the result as 13 because we did not provide the start position to the function so it automatically calculated the occurrence from the end and so the result. It is found that “ “ is on the 13th position of the string when we search it from the end.

Example #2 – VBA InStrRev

In the above example, we did not provide any start position to the string. Let us provide this time in this example. Let us find out from the second position where does the “ “ occurs in the string.

Step 1: Insert a new module from that option as shown below.

Step 2: Let us again define a subprocedure for our second example.

Sub

Sample1()

End Sub

Step 3: Declare another integer variable for the example.

Code:

Sub

Sample1()

Dim

A

As Integer

End Sub

Step 4: Now in Variable A let us find the occurrence of the “ “ from the second position using the INSTRREV function as follows.

Code:

Sub

Sample1()

Dim

A

As Integer

A = InStrRev(" I am a Good Boy", " ", 2)

End Sub

Step 5: Now use msgbox function to display the value stored in A.

Code:

Sub

Sample1()

Dim

A

As Integer

A = InStrRev(" I am a Good Boy", " ", 2) MsgBox A

End Sub

Step 6: Now run the above code to find out the below result as shown below,

We get 1 as a result as we count 2 we get I and after one position we get the occurrence of “ “.

Example #3 – VBA InStrRev

In this example let us use the compare methods. We have a string “ India is the Best” and let us find the string “E” using both text and binary compare methods.

Step 1: In the same module 1, write another subprocedure for example 3.

Code:

Sub

Sample2()

End Sub

Code:

Sub

Sample2()

Dim

A, B

As Integer

End Sub

Step 3: In variable A let us use the INSTRREV function with the text comparison as follows.

Code:

Sub

Sample2()

Dim

A, B

As Integer

A = InStrRev("India is the Best", "E", , vbTextCompare)

End Sub

Step 4: Now display the value stored in A using the msgbox function.

Code:

Sub

Sample2()

Dim

A, B

As Integer

A = InStrRev("India is the Best", "E", , vbTextCompare) MsgBox A

End Sub

Step 5: In variable B let’s use the binary comparison for the same string as follows.

Code:

Sub

Sample2()

Dim

A, B

As Integer

A = InStrRev("India is the Best", "E", , vbTextCompare) MsgBox A B = InStrRev("India is the Best", "E", , vbBinaryCompare) MsgBox B

End Sub

Step 6: Execute the above code to find the first result stored in variable A which is as follows.

Step 7: Press OK to see the result stored in variable B.

We get 0 as the result for binary compare because in our string “e” is present not “E”. In binary values both of these are different. So if a value is not found in the string we get a result as 0.

Things to Remember

The value returned by this function is numeric.

If the substring is not found the value returned is 0.

Start position is optional. If it is not provided, by default function search the occurrence from the end of the string.

The comparison methods are also optional.

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Ln In Excel (Formula, Examples)

LN Function in Excel (Table of Contents)

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LN in Excel

LN function in Excel is the mathematical trigonometry function used to calculate the natural logarithm of a number. LN denotes the logarithm statement, and as per the syntax, we need to put any number of logarithm values we need to find. The LN value of 1 is 0, and the LN value of e is 1, so each value coming after these will have an LN value of more than 0 if any number is used. We can also choose any exponential or raise to power value in the syntax.

Logarithm means, “How many of one number do we multiply to get another number?”

Example: How many 5s do we need to multiply to get 125?

Answer: 5 * 5 * 5 = 125. We need to multiply the number 5 three times to get 125. Therefore, the logarithm is 3.

Mathematically, we can write it as the below one.

The logarithm of 125 with a base number of 5 is 3.

A Relationship Between Logarithms & Exponents

Here exponent says how many times you need to multiply the base value.

Now, the logarithm equation becomes as the below.

5? =625

Therefore logarithm answers the question, “What exponent do we need for one number to become another”.

It is a built-in function in Excel that returns the natural logarithm of a given number.

Natural Logarithm: Base “e.”

e is an Euler’s Number that is equal to 2.718282. This is called a “natural logarithm”.

LN Formula in Excel

Below is the LN Formula in Excel.

Explanation of LN Function in Excel:

The LN function in Excel has one argument, i.e. number.

Number: The number that you give to get the natural logarithm number.

The natural logarithm of a number is the opposite of the EXPONENTIAL function. The below example illustrates the same.

Therefore, the exponential number of number 1 is 2.718282, and the natural logarithm number of 2.718282 is 1.

How to Use LN Function in Excel?

The LN function in Excel is very simple and easy to use. Let us understand the working of the LN function in Excel by some LN Formula examples.

You can download this LN Function Excel Template here – LN Function Excel Template

There is no day-to-day example to explain the LN function in Excel with live examples. In this article, I will brief you about how this works and the error types one by one.

Example #1

You cannot supply any negative numbers to the LN function. If you supply the negative number to this function, it will throw the error as #NUM. Any number that is equal to or less than the zero LN function cannot return the value against it.

By applying the formula in cell C2.

Similarly, it is applied to other cells in that column to get the desired output.

Example #2

You cannot supply the number zero too to the LN function. If you supply the number zero to this function, it will throw the error as #NUM. Similar to the negative number LN function requires the number to be greater than zero; otherwise, we will get a number error.

By applying the formula in cell C2.

So the result will be:

Similarly, it is applied to other cells in that column to get the desired output.

Example #3

You cannot supply anything other than a rational number to the LN function. If given so, it will give the error as #VALUE! We cannot supply any operators, symbols, etc. Anything other than a positive number, will give the error as #VALUE!

By applying the formula in cell C2.

So the result will be:

Similarly, it is applied to other cells in that column to get the desired output.

Example #4

The value we need to give to the LN function starts with anything greater than zero. Any number that is greater than zero it will give the natural logarithm number. In order to make LN work, we need to give a number that is greater than zero.

By applying the formula in cell C2.

So the result will be:

Similarly, it is applied to other cells in that column to get the desired output.

Example #5

Natural logarithm number works exactly the opposite of exponential function. This function is the inverse of the EXP function in Excel where =EXP (1) is equal to 2.718282 and =LN (2.718282) is equal to 1.

By applying the formula

The output will be :

Things to Remember

LN requires only positive numbers. The supplied number cannot be zero or negative.

To learn how LN works, first, you need to learn the basics of logarithms and refer to logbooks.

The supplied values should be a positive number and cannot supply any of the operators and symbol values. So it cannot be a non-numeric value.

The natural logarithm is related to the EXP function. In EXP, the value of a base number is raised to an exponential number, and in the logarithm, we need to know the exponential number to get the desired number.

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This has been a guide to LN in Excel. Here we discuss the LN Formula in Excel and How to use the LN Function in Excel, along with practical examples and a downloadable excel template. You can also go through our other suggested articles –

Abs In Excel (Formula, Examples)

ABS Function (Table of Contents)

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ABS in Excel

The ABS Function in Excel converts any negative number into a positive value. It is one such function we can use in any mathematical operation with some expectation of getting a negative value. The values obtained from the ABS function are the absolute values just by removing the minus (-) sign from the calculated value; for this, we need to apply the ABS function in the value or put the formula inside the ABS.

ABS Formula in Excel:

Below is the ABS Formula.

The Formula of the ABS function is very easy, and that includes only one parameter, i.e. number.

Number: This is the required parameter. The number you wish to get is the absolute number without its sign.

How to Use the ABS Function in Excel?

This ABS function is very simple and easy to use. Let us now see how to use the ABS Function with the help of some examples.

You can download this ABS Function in Excel Template here – ABS Function in Excel Template

Example #1

From the list of numbers, convert all the negative numbers to positive numbers using the ABS function.

Apply the ABS function in Excel to get the absolute numbers without its sign.

The result will be:

If you look at the positive numbers, it returns the same value. There are no signs of positive numbers, so it returns the number as it is.

Example #2

From the above example, we have learned how to convert negative to positive numbers. Now take the same example, but the thing is if the number is negative, convert it to positive and if it is not negative, show it as a positive number.

This is done by using the IF condition. IF condition is checking whether the given number is less than zero or not (If (A<0,). If the number is less than zero

Then it converts the negative number to a positive number by using the ABS function (ABS (A2))

And if the number is not negative.

Then the result will be shown as a “Positive Number”.

Example #3

From the below table, calculate the target vs actual report for the sales team. You are provided with the target and actual achieved number. You need to calculate the variance and calculate the variance percentage.

In order to calculate the variance, we can use the formula as = Actual – Target.

This would give us the variance value.

In order to get the variance % value, we use the formula =Variance / Target *100.

This will be given us a variance % value.

The problem with this generic formula is that we always get negative numbers if the actual value is less than the targeted value, affecting our variance percentage. Therefore, to eliminate these negative numbers, we can use the ABS function to get the absolute values.

I just applied the ABS function before I do the calculation of Actual – Target. The result is converted to the absolute value by ABS.

One more interesting thing here is as soon as we get a positive variance value, the variance percentage is automatically converted to positive percentages.

Example #4

Without using ABS, we can convert it into a positive number also. These are smart tricks for using Excel.

Convert negative numbers by multiplying them with -1.

Use Paste Special as an option.

Convert Negative Numbers by Multiplying with -1.

The basis of mathematics lies in understanding the signs of multiplication and those signs of multiplication are as follows.

Since we are trying to convert negative numbers to positive ones, we can use the last method, i.e. Minus * Minus = Plus

By using the above method, convert the below numbers to absolute numbers.

Multiply all these numbers by -1 to get the positive values.

Use Paste Special to Convert Negative Numbers to Positive Numbers.

Enter -1 in one cell and follow the below steps.

Step 1: Copy the value -1, which we have entered in cell D3.

Step 2: Now select all the negative values.

Step 3: Open and paste the special dialogue box using ALT + E + S and select the Multiply option.

Step 4: Now press ok. All the negative values converted to positive values in the same range, and the result will be the same as the below image.

Things to Remember

ABS can accept only numeric values. Anything other than the numeric value, the error will be #VALUE!

No changes will happen to positive numbers. Only negative values are converted to positive values.

VBA code to ABS function is chúng tôi (-650).

Sub ABS_Example

Dim MyValue as Double

MyValue = Application.WorkSheetFunction.ABS(-650)

Msgbox MyValue

End Sub

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Stacked Column Chart In Excel (Examples)

Stacked Column Chart in Excel

A stacked Column Chart in Excel is used when for a single time period; we want to show the data with the coverage of each parameter over the same period, which is available in the Insert menu tab. For example, we have six months of sales data for Mobile, Laptop, and TV. Using the Stacked Column Chart, we can show the coverage of all 3 products in a single column for each six-month data. This saves space, and the chart created using this type also looks compact.

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The stacked chart represents the sales of products in different quarters.

A column chart that only represents the sales of a different product but not allows us to easily know the share of different products in the total sales.

How to Create a Stacked Column Chart in Excel?

You can download this Stacked Column Chart Excel Template here – Stacked Column Chart Excel Template

Stacked Column Chart in Excel Example #1

Let’s consider a case in which the company sold four types of products in a year, and we have data on the sales of these products.

Now we want to know what type of product has contributed what percentage to the total sales. We can use a stacked column chart.

Step 1: Firstly, enter the data for which you want to create a stacked column chart and select the data.

Step 2: Then go to the toolbar tab. Here, you can see the “insert” option.

You will see several options in Column chart options; choose the stacked column stack option to create stacked column charts.

Step 3: After selecting the above data and a stacked column chart. You can see the below chart.

Step 4: Use the DESIGN option to make the chart more presentable.

Step 5:

Add chart elements

In the chart elements, we can add all the above-listed elements in our stacked column chart, adding more information to the usually stacked charts.

Now the Legend will look at the bottom of our Chart.

Quick layouts.

If we are confused about what elements should be in our stacked column chart, this option will be of utmost use. In this option, we can simply hover on the icons in the quick layout elements and see what elements are inserted by these options.

Change colors

Sometimes this becomes important that color plays an important role in the graphs, especially if the data belongs to the paint industry.

Using the change color option, we can simply change the chart’s theme and choose more comfortable colors for our stacked column chart.

A chart tile is added to the above chart.

Finally, the Stacked Column Chart looks like this.

Stacked Column Chart in Excel Example #2

Suppose now we have a case of a college where we want to know how many lectures are taken by which lecturer. In this case, we use a stacked column chart.

Then go to the toolbar tab; here, you can see the “insert” option.

You can see the chart below after selecting the data mentioned above and selecting a stacked column chart.

Follow the steps as per the above Example, i.e., Example 1, to get the desired Stacked Column Chart.

Pros of using Stacked Column Chart in Excel

They help in easily knowing the contribution of a factor to the group.

They are easy to understand.

Easy to visualize results on bar graphs.

Easy to depict the difference between the various inputs of the same group.

Cons of using Stacked Column Chart in Excel

These charts do not give good results regarding deeper data analysis.

Stakeholders find assembled column charts useful only when small segments are in a group. If many inputs belong to the same group, the stacked column chart will be very congested, making the analysis difficult.

Overlapping of data labels in some cases is seen in that the labels overlap each other, making the data difficult to interpret.

Things to Remember 

You can only prepare a stacked column chart in Excel if you have more than 1 data to represent in a bar chart. If we have only one data to be displayed, then we can only make a Bar chart and not a stacked column chart.

Each column in the bar represents only the data that belongs to that group. Suppose we have to show the data of two product sales in Q1, then the bar will represent the data of product A, and the same bar will have the data of Product B.

Only one data from one row can represent in the bar chart of the stacked column charts.

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This has been a guide to Stacked Column Charts in Excel. We discuss its uses and how to create Stacked Column Chart in Excel with Excel examples and downloadable Excel templates. You may also look at these useful functions in Excel –

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